ACCOUNTS ADMINISTRATOR
POSITION:
We are seeking a dedicated professional Accounts Administrator to join our team on a full-time basis. The successful candidate will be an integral part of the finance team (Vesta) in a high growth organisation and will be responsible for participating in the day-to-day processes of the team.
Reporting to the Accounts Analyst and working for Vesta Merchant Services you will be responsible for the delivery of accounting information within a high-performance culture. Vesta operates in a casual working environment and promotes both team and individual growth.
This role is based in Uruguay, but Vesta Software operates across multiple geographical locations and therefore communications across various time zones will be required.
To be successful in the role you will also need a high degree of personal initiative and the ability to interact with non-financial managers and staff at all levels.
This is a fantastic opportunity for an experienced accounts administrator to progress and begin a career with the Company.
JOB RESPONSIBILITIES:
This is a multi-faceted role within our payment services company, where the post holder will be expected (but is not limited) to:
• Match supplier invoices to purchase orders/goods received documentation and
ensure they are appropriately authorised, and booked into accounting system
• Prepare supplier payments for authorisation and subsequent processing in line with group timetable
• Post and allocate supplier payments (including Direct Debits), reconciling creditor accounts against statements on a regular basis.
• Resolve any discrepancies and deal with supplier queries
• Carry out sales invoicing in line with group timetable and debtor account reconciliations, using a mixture of manual processing and uploads
• Prepare daily customer settlements via online banking for authorization
• Post and allocate cash received
• Reconcile bank accounts in multiple currencies
• Review aged debt report on a daily basis to identify overdue debt
• Help to facilitate the resolution of customer queries with the appropriate internal staff to ensure payment is received
• Prepare cash and aged debtor reports. To distribute accurate reports in a timely manner as required
• Reconcile net settlement payments in client designated accounts and organize cash transfers as appropriate
• Manage onboarding and credit referencing including KYC of new & existing customers for an FCA registered business
• Setting up new customers with relevant acquirers and within company database
• Monitor and contest chargebacks and disputes relating to client monies through acquirer portals
• Monitor credit limits and payment terms
• Review transaction variance reports with support from the Compliance Manager
• Support the management accountant with transaction-based reconciliations on weekly basis
• Update excel-based reconciliation / support packs
• Implement improvements to existing processes / systems as required
• Undertake ad-hoc and other finance duties as required.
• Create good working relationships with key team members (finance and business)
• Complete accurate, timely and thorough handovers to the management accountants at month end
• Provide ad-hoc support to the wider Vesta finance team which will include, but not be limited to:
o Systems/Data audit
o Annual Accounts preparation
o Audit samples
o Data input into financial reporting software
o Updating monthly reporting packs
o Assisting with quarterly tax refreshes using existing templates
• Contribute to the success of the overall corporate strategy
JOB QUALIFICATIONS:
• AAT qualification or similar would be advantageous
• Previous experience in an accounts assistant/administrator role would be advantageous
• Commercial acumen and financial analysis skills
• Excellent IT skills including a high level of proficiency in Excel
• Experience of Microsoft Great Plains software would be an advantage.
• Previous experience within credit control or compliance would be beneficial
• Good or excellent written and spoken English
PERSONAL CHARACTERISTICS:
• Highly organised and methodical
• Good communication and interpersonal skills
• Solution-focused, with ability to prioritise and manage multiple tasks
• Persistent and resilient under pressure
• Accurate, with high attention to detail
• Good team player, yet willing to take personal responsibility for issues
• Self-motivated, resourceful, and keen to learn and share knowledge
• Flexible and hardworking approach.
COMPETENCIES:
Essential Desirable
Technical Learning Self-Development
Peer Relationships Decision Quality
Priority Settings
Problem Solving
Perseverance
Salary will be commensurate with experience and job responsibilities (please share salary expectations). Vesta Software offers excellent benefits.
Only candidates who are eligible to live and work in Uruguay need apply.
